Student Policies and Procedures

Ethical Principles and Code of Conduct Statements

DSU’s Financial Aid Office has chosen to adopt the National Association of Student Federal Aid Administrator’s Statement of Ethical Principles and Code of Conduct:

NASFAA’s Statement of Ethical Principles provides that the primary goal of the institutional financial aid professional is to help students achieve their educational potential by providing appropriate financial resources. To this end, this Statement provides that the financial aid professional shall:

  • Be committed to removing financial barriers for those who wish to pursue post secondary learning.
  • Make every effort to assist students with financial need.
  • Be aware of the issues affecting students and advocate their interests at the institutional, state, and federal levels.
  • Support efforts to encourage students, as early as the elementary grades, to aspire to and plan for education beyond high school.
  • Educate students and families through quality consumer information.
  • Respect the dignity and protect the privacy of students, and ensure the confidentiality of student records and personal circumstances.
  • Ensure equity by applying all need analysis formulas consistently across the institution’s full population of student financial aid applicants.
  • Provide services that do not discriminate on the basis of race, gender, ethnicity, sexual orientation, religion, disability, age, or economic status.
  • Recognize the need for professional development and continuing education opportunities.
  • Promote the free expression of ideas and opinions, and foster respect for diverse viewpoints within the profession.
  • Commit to the highest level of ethical behavior and refrain from conflict of interest or the perception thereof.
  • Maintain the highest level of professionalism, reflecting a commitment to the goals of the National Association of Student Financial Aid Administrators.

An institutional financial aid professional is expected to always maintain exemplary standards of professional conduct in all aspects of carrying out his or her responsibilities, specifically including all dealings with any entities involved in any manner in student financial aid, regardless of whether such entities are involved in a government sponsored, subsidized, or regulated activity. In doing so, a financial aid professional should:

  • Refrain from taking any action for his or her personal benefit.
  • Refrain from taking any action he or she believes is contrary to law, regulation, or the best interests of the students and parents he or she serves.
  • Ensure that the information he or she provides is accurate, unbiased, and does not reflect any preference arising from actual or potential personal gain.
  • Be objective in making decisions and advising his or her institution regarding relationships with any entity involved in any aspect of student financial aid.
  • Refrain from soliciting or accepting anything of other than nominal value from any entity (other than an institution of higher education or a governmental entity such as the U.S.
  • Department of Education) involved in the making, holding, consolidating or processing of any student loans, including anything of value (including reimbursement of expenses) for serving on an advisory body or as part of a training activity of or sponsored by any such entity.
  • Disclose to his or her institution, in such manner as his or her institution may prescribe, any involvement with or interest in any entity involved in any aspect of student financial aid.

Satisfactory Academic Progress (SAP) Policies:

These regulations require that DSU establish a policy to monitor the academic progress of students who apply for and/or receive federal, state, and institutional financial assistance. A student must be admitted to the university and enrolled in the degree-seeking program(s) to be eligible for financial assistance. Only credit courses that count towards a degree-seeking program are included for determining aid eligibility.

For further information, please review the section “Satisfactory Academic Progress.”

DSU Entrance Processing Policies

Entrance Counseling: All DSU students receiving aid must complete the prescribed entrance counseling upon entrance into the program and for distribution of funds.

Change in Student Status: Students must notify the Office of Financial Aid if they receive any additional financial assistance after filing an application. Any change in the student’s or the family’s financial position should also be reported. In addition, students who have been granted assistance are responsible for notifying the Office of Financial Aid of any change in academic program, residence, telephone number, or marital status. Failure to carry out any of these responsibilities may result in cancellation of the student’s award.

DSU Exit Processing Policies

Leaving the Degree Program as a Financial Aid Recipient: If you decide to leave the university, you must follow the official withdrawal process, regardless of your financial aid status. Details on this procedure are available from the Office of the Registrar.

If you simply cease to attend your classes but do not officially withdraw, you will be considered to have “unofficially withdrawn” for financial aid purposes. Per federal regulation, your financial aid eligibility will be based on your last documented date of attendance. If no documentation of attendance exists, you will be considered to have never attended. Students who unofficially withdraw may be billed in accordance with federal regulations despite the fact that an “F” grade will appear on your transcript.

In accordance with federal regulations, students who withdraw from the university before the end of the semester may be required to repay federal or state financial aid funds received for use during that semester. The amount of the repayment depends upon the point in the semester at which the student withdraws. Students who cease to attend but fail to withdraw may also be subject to repayment of financial aid. Contact the Office of Financial Aid for further information.

For further information, please review the section “Leaving the Degree Programs.”

Exit Counseling: All DSU students receiving aid must complete the prescribed exit counseling as soon as they leave their eligible program of study by means of official/unofficial withdrawal or graduation from the program.

DSU and IIEI Policies